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The payroll management system is the rudimental need which is required in every organization because the employees and the staff who are working in an organization need to be paid salary monthly including their deductions and allowances as well. This system is capable enough to calculate the salary of each employee as managed by the management.
The system is customizable as per the policy and rules engendered by the organization this will avail the account department in calculating the salary and the type of the manual work they require to do every month for each employee. This system is reliable and efficient enough to solve all the quandaries of employees.
This will additionally avail the admin and upper level management so that they can visually perceive any employee’s salary and leave management through their system. The system provides ascendancy to each employee as per the designation sanctioned by the management.
System is availing the organization in managing the salary of each employee in no time because it will automatically calculate the salary of next month after deducting the leaves and integrating all the allowances by itself.
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Existing System
The current system requires physical effort of the employees of the account department to calculate the salary of each employee working in an organization. They require doing all the deduction and allowances in each employee salary manually which is very hectic process.
This system is time consuming because it is offline in nature and every information is considered in pen paper format which is very arduous to manage and Store because it contains error and it is very vulnerably susceptible.
This process will engage more employees every month to calculate the salary but it does not assure that it should be error free ergo it is very problematic for the employees as well and sometimes they will raise query to the account department if they visually perceive any unrestrained deductions in their salary
Proposed System
The proposed system is capable enough to handle all the quotidian requisites of each employee and avail the account department in managing the payroll of each employee monthly. The salary structure of employees different consequently their deductions and allowances are withal dependent on the rudimentary pay which each employee gets every month.
This system will make more transparency between the employee and the account department for the salary structure because the employee can withal optically discern his salary and the type of the direction he has faced in a particular month along with the leave policies he has taken in the given month.
The system provides legitimate quandaries to the employees and also to the upper level management because they need to have interlinked policy among the departments internally. This whole process is managed by the admin himself to safeguard the salary and leave policy management. The payroll management is helpful for all the users and it is also customizable as per need of the organization.
Proposed System
The proposed system is capable enough to handle all the quotidian requisites of each employee and avail the account department in managing the payroll of each employee monthly. The salary structure of employees different consequently their deductions and allowances are withal dependent on the rudimentary pay which each employee gets every month.
This system will make more transparency between the employee and the account department for the salary structure because the employee can withal optically discern his salary and the type of the direction he has faced in a particular month along with the leave policies he has taken in the given month.
The system provides legitimate quandaries to the employees and also to the upper level management because they need to have interlinked policy among the departments internally. This whole process is managed by the admin himself to safeguard the salary and leave policy management. The payroll management is helpful for all the users and it is also customizable as per need of the organization
SOFTWARE REQUIREMENTS
| Category | Minimum | Maximum |
|---|---|---|
| OPERATING SYSTEM: | Windows 7 is used as it is stable and supports more features and is more user friendly | Windows 10 and above |
| ENVIRONMENT: | Visual Studio .NET 2003 | 2019 version 12.7 |
| .NET FRAMEWORK: | Version 1.0 | Version 4.5.2 |
| LANGUAGE | HTML – for coding. CSS – for webpage development. JAVA script – for styling work. | Net brans IDE 7.0.2 or Eclipse Neon. |
| BACKEND: | MYSQL SERVER 2000 |
HARDWARE REQUIREMENT
Entity Relationship Diagram
Briefing
The payroll management system is a one stop solution for calculating the payroll for each employee or the staff by the department. It will be hectic process for the department to calculate the detection and allowances of each employee and staff and then after credit the salary of them to each person’s account. This system help in monitoring the salary of each employee along with the attendance and the leaves they have taken in a particular period. It also sustains the information about the number of days staff has worked and how many have days they have taken for leave. The related attribute along with the prime entities are discussed in details below:
1.Admin:
The key person to maintain the system is the admin. He is responsible for each process which takes in the system therefore providing is valuable assistance to the system and making it error free. This entity sustain the accounts of admin if the management authorizes more than one person as the admin therefore system with the help of this entity manage the account of each admin in which taken create their individual personal information and do their work separately without any order. The attributes of this entity defined below:
- Admin_ID: An identity number considering of 14 digits is provided to each admin and the time of their making of account into the system.
- Name: each admin’s official name as per his document is saved in this attribute for verification purposes.
- Contact No.: the admin contact number needs to be saved in this attribute to connect them by the employees for help.
- Email Address: Official email address of each admin need to be saved in the system for connection.
- Gender: This attribute defines the gender of each adamant to provide them equal opportunity right at workplace.
2. Department:
An organization is considered of many departments which work simultaneously to grow the organization towards the profit earning index. The departments are interlinked by their employees therefore their work is united with the help of the department heads. This entity provides account of different departments so that they can manage their information and data in it in a secure manner and also to manage the employees of each department thoroughly. The number of departments in an organization is totally depending upon the size of the organization whether it is a Startup for a multinational company or any other organization. The attributes of this entity are defined below:
- Department_ID: An identity number derived of 14 digits is provided to each department by the management for bifurcation.
- Name: The name of each department is to be considered as for the type of department and the work they do in it.
- O.D: The head of the department is the main person of each department whose information is saved in this attribute.
- Staff / Employee: This attribute defines whether the person is a staff member or an employee for the organization as per their skills and experience.
- Designation: Each person is designated to a particular position as per the experience and skill set they posses.
3. Staff:
Every organization is run by multiple staff members who are designated to different places inside the organization as per their knowledge and still. Staff member can make an account in this entity strength information and personal data they can feed in it. The staff can also provide brief report to the admin and the HOD at the end of a particular period which is maintained by the system itself and help the staff member in their routine work. It is also beneficial to showcase their salary and leave policy. The related attributes are defined below:
- Staff_ID: Every staff member is provided with an identity number by the system which is unique in nature and helps them in login.
- Name: The official name of each staff member as per their documents is written in this attribute.
- Contact No.: It is necessary to feed the contact number of each staff member so that they can be contacted at any point of time if needed.
- Email Address: The email address of each staff if necessary is to be used for conversation with the other department employees.
- Designation: the staff members are designated on a particular position as for the management of authorized persons including their skill set.
- Department: There is multiple departments in which the employees work therefore it need to be e defined in this attribute.
4. Salary:
The payroll management system includes the salary of employees and a staff member who are working currently in the organization for the betterment of the organization. They all possess similar goal as per the company and work for it together. The staff and employees will get salary according to the work they have done in a particular month including allowances and deductions as per their monthly CTC. This entity holds the minute information about each employee’s salary and that type of the deductions he has faced in a particular month. The related attributes are defined below:
- Employee_ID: The salary bifurcations include information about the employee Identity Number which is provided to him by the management.
- Deductions: There are so many directions which are included in the monthly salary of an employee which needs to be defined in this attribute.
- Basic: Every employee will get a basic salary after which the allowances and is deductions are included in it.
- Date: This attribute holds the date on which the salary is credited in the account of the employee which is in the first week of every month and as per the policy of the organization.
5.Allowances:
There are many types of allowances which are provided to the Employees as per their work or you can say the additional benefits which can be provided to the Employees by the management for their extreme dedication and hard work they have done throughout a particular period and estimated the salary above the basic pay their get every time. The allowances are quite unique and will be given to benefit the employee from different conditions and cover him for additional expenses he has to do in a particular month. The related attributes are defined below:
- HRA: House rent allowance is provided to the Employees to manage them in giving the rent of the house they live in.
- Dearness Allowance: This allowance is given to the employee to tackle them with the inflation of the market as per the government.
- Medical Allowance: this will cover the medical expenses of each employee which he has done in a particular year.
- Travelling Allowance: Sometimes the employees work include travelling also for official work therefore this allowance is provided to him to cover this.
- Bonus: If the employee work extraordinary and perform very well then he gets the bonus along with the salary.
6. Deductions:
There are certain types of deductions which are included in the salary of the employees. deduction include government taxes, the type of the loans an employee has taken, the leaves he has taken in a particular month and so many other types of deductions. This will be shown in the salary slip of the employee which he can access through his account in the system so that there should be transparency between the employee and the management. The employee can also see the type of the deduction he has faced in a particular month. The related attributes are defined below:
- Employee_ID: Registered Identity Number is to be provided to each employee by the management at the time of their account creation.
- Taxes: Taxes are levied by the government on the employees who are working in an organization as per the policy of the government.
- Attendance: The employee takes attendance each day and he will get deduction in salary if he does not come on a particular day in a month.
Loans: If the employee has taken any kind of loan then the interest has to be paid every month from his salary.
User Interface Model
Login
The payroll management system is very unique concept which is helpful for every organization whether it is a small startup or a big firm. Therefore the login should be unique enough for every user and at the same time it has to be simple in order so that it should not require pre training. There is certain other aspect which needs to be considered while making the user interface for the login purpose. it also include the new user registration for the employees as well as the staff members and also the forgot password option if any person forgot the password at any point of time therefore this option will take additional information and help the employees to generate a new password.
Dashboard
After logging into the account, the dashboard appears in front of every user which is different and includes different types and options according to the designation of the employee because the management provides distinct authority to each employee who is manageable and customizable as for the management decision. in the admin dashboard contains the tab through which we can control the accounts of other users in the system similarly the other users can only added information in their particular account and cannot access the account of other users
Department
The user interface provide information department wise which separated by the decision of the management in a simplified manner. Each employee can get information about any department while accessing their account and choosing the department in which they want to enroll. They can also see any update regarding any department while clicking on the department link. The information display regarding the department is managed by the admin and the head of department.
Salary
The payroll management system is a unique concept which includes a user interface which shows the salary bifurcation to each employee separately and in a transparent manner in which the employee can see their particular allowances and deductions to be done in a particular month while accessing their account so that they can get the complete information about it.
- Allowances: There are many types of allowances an employee is eligible for which we get at the end of the month along with the salary which is separately shown in the allowances heading in the salary slip which we can see in the soft copy in his account.
- Deductions: There are certain deductions which are also considered while calculating the salary of an employee, these directions are based on the least he has taken, the loans and advances he needs to pay every month and also the attendance which he has come in a particular month.
Confirmed
After adding all the allowances and detecting all the deductions into the salary, the net payable amount is transferred to the account of the employee after the confirmation of the admin and the head of the department. The bifurcation of the salary is shown in the interface of the employee which he can see after the generation of the salary in his account.